This is a valuable form that properties with emergency power generators can use to document the regular generator operation (remember: automatic timer systems activating the generator still need to be documented to avoid defect entry!) By filling out this form for the past 12 months, the property will avoid a defect under the Inspectable Area Building Systems; Inspectable Item: Emergency Power; Inspectable Defect: Run-Up Records/Documentation Not Available; Level two or three.
This glossary was initially created for internal use by The Inspection Group’s field inspectors when performing annual inspections. We would provide this glossary to help our Clients understand the notes that we use and enter appropriate work orders. Since then, we have also offered this form in our UPCS Training Classes and for any other property that requested it. Numerous management organizations have installed this terminology into their work order system to help keep everyone in the organization speaking the same language and saving invaluable time of maintenance personnel by knowing exactly what the work order is issued for and what materials and tools they will need to complete the job.
REAC
Inspection Preparation Quick Fix Materials List
Have your REAC inspections coming up soon? Here’s a list of materials that your maintenance staff can use to quickly and effectively utilize to repair many common property problems and avoid defect entries during your REAC inspection.
REAC
Certification Form for repairs for Life Threatening Health & Safety
defects
HUD REAC form that needs submitted to proper contract administrator to inform them that you have remedied all Life Threatening Hazards observed and documented during a REAC inspection. Must be submitted to proper office within 72 hours! In addition, a HUD QA inspector may arrive at your property unannounced to verify that you have completed these hazards.
Not happy with the results of your REAC inspection? Well, this form will only help you if the REAC inspector made obvious errors in identifying point-deducted defects. If you are a Public Housing Authority, you will need to use this form and need to get it all submitted within 15 business days of posting on the HUD website. If you are not, you must use a letter format to plea your case, but review the checklist on the center of the page to make sure you included everything you need to win your appeal. Non-PHA properties only get 30 business days from the posting date to submit this documentation, so check the web site daily after your inspection and be ready to roll! Remember – the more documents you include the better your chances of being successful, including actual defect definitions, photographs, and a detailed explanation of the situation. All work in progress that the REAC inspector identified as a defect, or all components that were entered as defects that are not under control/ownership of the property are all appealable items and REAC should return the points deducted if documented properly, regardless of paperwork already submitted to HUD. No Time? We can help... just call us...
Want a quote on The Inspection Group’s inspection services? This from will save us all some time if you can fill it out and fax in or be ready before you call to discuss with our helpful phone staff. We’ll get a quote back to you as soon as possible, typically within a couple business days after we get all the pertinent information listed on this form!
Suggested
RFP for UPCS Annual Inspections
This document provides a suggested wording for PHA’s
and management companies that are interested in contracting to an outside
firm the job of inspecting their properties to meet HUD’s annual
UPCS requirements, in addition to the many additional benefits that we
include. This file will save the housing professional many hours
trying to re-create the wheel and starting from nothing to create an RFP
that many times doesn’t really meet the needs of the housing organization
to begin with. If the proper qualifications, proper procedures, and
proper documentation are not clearly and specifically called for in the
RFP, the selected contractor can weasel out of the contract through loopholes
and end up failing to take advantage of the opportunity of truly helping
the organization and improve their REAC scores while also meeting the
annual inspection requirement needs.
UPCS
Training Special
This is a flyer that we have been sending out to solicit sponsors for our UPCS Training Class. PHAs and management companies that have taken us up on this offer have received our training class at their facility for their staff at a greatly reduced cost, with minimal additional requirements. They have also been able to improve relations with area organizations, which helps in resolving similar problems and encourages consortium and group activities. Associations have used this sponsorship to provide inexpensive training for their members and sometimes even to make a profit. This is a phenomenal opportunity for a sponsor to get a great class for themselves and their area colleagues at reduced costs.
Suggested
RFP for Energy Audit
This document provides a suggested wording for PHA’s and management companies that are need to meet energy audit requirements for HUD. This file will also save the housing professional many hours.
HUD REAC Physical Inspection web site - Every official document that pertains to HUD REAC inspections, contractors, inspectors and more is all listed here. Most useful is the ‘Want More Information/Helpful Tools/Hot Links’ list on the right side of the page.